Event Management & Protocol Guideline and Template Forms

If you are planning an event and one or more of the following situations apply, please contact our office to schedule a consultation:

  • The Chancellor, high-ranking UC officials or representatives, elected officials, or other dignitaries will be participating or attending;
  • Event is a ceremony of campus-wide significance, such as a ground-breaking ceremony, building dedication, important anniversary or something similar;
  • Protocol issues exist
  • Need event-planning advice

Event Management & Protocol Guideline and Template Forms

These protocol guidelines and templates are to assist you with planning your event. Please contact Diane Viero with any questions.

UCR Department Use

UCR Invitation Style Guide
The design and content of event promotional materials with the chancellor’s, the chancellor's spouse (associate of the chancellor) or executive vice chancellor and provost’s names must be approved by the Chancellor’s Office. Event promotional materials include print and electronic versions of, but are not limited to: invitations, save the dates, advertisements, websites, programs, citations, and commemorative plaques.

UCR Printed Materials Review Process 
All event-related printed materials that include the name of the chancellor, the associate of the chancellor or the executive vice chancellor and provost require approval prior to publication and/or distribution. The Office of Event Management and Protocol coordinates this process.

Visiting Dignitary Protocol Manual and Dignitary Visit Notification Form 
The manual is to be consulted and the Visiting Dignitary Request form must be submitted and approved prior to a dignitary being invited to visit UC Riverside. Individuals who are considered dignitaries include heads of state, heads of government, United States Cabinet Officers, and other national and international high-level government officials whose presence demands heightened sensitivity to security and/or protocol issues.