University of California, Riverside

Office of Event Management & Protocol



Event Planning Resources


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Resources for Helping You Plan the Perfect Event

The resources on this page can assist you in planning your event. For your convenience, the page is divided into three sections:

UCR Event Planning Guidelines

  • Scheduling the Chancellor
    Website contains information on scheduling the chancellor and features links to the Chancellor’s Event Attendance Request Form and UCR Chancellor Briefing Template.
  • UCR Printed Materials Review Process
    All event-related printed materials that include the name of the chancellor, associate of the chancellor or the executive vice chancellor and provost require approval prior to publication and/or distribution. The Office of Event Management and Protocol coordinates this process.
  • UCR Invitation Style Guide
    The design and content of event promotional materials bearing the chancellor’s, associate of the chancellor or executive vice chancellor and provost’s names must be approved by the Chancellor’s Office. Event promotional materials include print and electronic versions of, but are not limited to: invitations, save the dates, advertisements, websites, programs, citations, and commemorative plaques.
  • UCR Online Style Guide
    To ensure a consistent browsing experience for visitors to UC Riverside Web sites, content developers are expected to follow certain institutional guidelines and policies. These guidelines range from theory behind content design to whether or not to capitalize a specific word.
  • UCR Identity Standards
    The Identity Standards Manual lists and explains the importance of campus-wide standards governing the use of logos, as well as the various stationery formats for UCR. You can browse through an online version of the manual, or download a PDF suitable for printing.
  • UCR Campus Calendar
    The Campus Calendar is a list of all scheduled events on campus.
  • UCR Guide to Healthy Meetings and Events

Campus Service Providers

Audio-Visual Services

  • Multimedia Technologies
    This team is responsible for audio and visual services on campus. The Multimedia Technologies Group provides and maintains presentation technology in support of instruction and special events.

On-Campus Caterer

  • Citrus Grove Catering
    The experienced & professional catering team members are prepared to offer you the personal attention required in all aspects of your gathering.

Graphic Design

  • UCR Creative Design Services
    Creative Design Services (CDS) can design and coordinate the print production of magazines, brochures, posters, newsletters, invitations, banners and flyers as well as original illustrations and drawings for publications and technical illustrations for graphs, charts, diagrams and maps.

Mail Services

  • UCR Mail Services
    Mail Services provides cost effective solutions for all mass mailing needs. Services include: mail list maintenance, high speed labeling, ink-jet addressing, CASS certification, folding, inserting, and metering.

Physical Plant

  • Special Event Services — UCR Physical Plant
    The Special Event Services unit coordinates all crafts for campus events, to ensure efficiency, cost effectiveness and timeliness of service. These events include not only normal campus activities, such as Homecoming and Commencement, but also concerts, seminars and receptions.

Public Safety

  • UC Police Department
    UCPD is one of the departments that should be involved in the pre-planning and research of all major special events held on campus.
  • Environmental Health & Safety (EH&S)
    EH&S supplies guidelines on venue capacity, venue set-up, fire safety, and first aid. They are also responsible for issuing food permits . You may also contact Campus Fire Marshal Scott Corrin by e-mail.
  • Risk Management
    The department of Risk Management is responsible for the issuance of event alcohol permits, university insurance and losses and claims.

Publicity, Media Relations & Publications

  • Media Relations — Office of Strategic Communications
    The Media Relations team of the Office of Strategic Communications promotes UC Riverside’s research, programs, and people. They provide media training to members of the UCR community, and can help publicize events through press releases and articles in campus publications.
  • Printing & Reprographics (P&R)
    P&R provides full reprographics services to the campus population. P&R can consult on your project and offer cost-savings option and provide guidance while in the design stage.

Event Parking

  • Event Parking Services
    Event Parking Services is the one stop place to meet all your special event parking needs. Whether it is a last minute visitor or a conference for two thousand, Event Parking can coordinate hassle-free parking for your guests.
  • Transit Services
    The Transit Services Team provides safe, reliable and professional transportation services to the campus community. Contact Transit Services if you need shuttle services for your event.

UCR Venues

  • Alumni & Visitors Center
    The Alumni & Visitors Center serves as the "front door" to the campus and offers an array of meeting and event space. For information on holding an event at the Alumni & Visitors Center, contact Conference, Events & Catering Services.
  • Intercollegiate Athletics Facilities
    Intercollegiate Athletics facilities include the Riverside Sports Complex, the Amy S. Harrison Softball Field, the UCR Soccer Stadium, and the UCR Track and Field Complex. For information on renting any of these facilities, contact the Athletics Operations office at (951) 827-3261 or e-mail Joseph Erbland,
  • Student Recreation Center
    The Student Recreation Center is an 80,000- square-foot facility with three multipurpose rooms, four basketball courts and an Outdoor Complex available for event use.
  • UCR Botanic Gardens
    The UCR Botanic Gardens provides a beautiful and serene setting for UCR campus activities. The Gardens' Conference Room and the adjacent patio and lawn area are available for rent for official U.C. Riverside campus activities; limited municipal, state and federal government functions; and official functions of other campuses. No private parties, weddings or receptions are permitted in the Gardens.
  • Culver Center of the Arts
    The ground-floor Atrium and screening room of the Culver Center of the Arts are available for conferences, meetings, film screenings, seminars, social gatherings, and other events. Applications for use of the Atrium or screening rooms should be submitted at least six-weeks prior to event date for full consideration.
  • General Assignment Classrooms
    General assignment classrooms are available for use throughout the UC Riverside campus. Contact Non-Academic Scheduling for more information regarding room size and availability.
  • Highlander Union Building (HUB)
    The HUB has a variety of spaces to choose from that are perfect for small meetings to large dinners and lectures. HUB facilities can be set-up in a multitude of ways to custom-fit your event.
  • Housing Conference & Event Services
    UCR Housing Conference & Event Services coordinates large conferences requiring overnight stays in our on-campus housing facilities. Conference and Summer Session housing are available from late June until early September for adults, students, and youth conference groups.
  • Outdoor Locations Event Scheduling
    There are a variety of outdoor locations available for event space throughout the beautiful UCR campus. Contact Non-Academic Scheduling to reserve space and receive important information on fire codes and set-up needs.
  • University Extension Center
    The University Extension Center is located in close proximity to the UCR campus and offers a variety meeting spaces. The Extension Center staff can tailor your set-up for your specific needs and provides in-house catering and AV support.
  • University Theatre
    The University Theatre is a single-floor auditorium that seats up to 484 people. This venue is ideal for lectures and ceremonies and includes an outdoor patio that can be used for receptions and gatherings.

More Information 

General Campus Information

University of California, Riverside
900 University Ave.
Riverside, CA 92521
Tel: (951) 827-1012

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